Policies and Procedures
Alternative Programs
Policy: Players are not eligible to register with the Kitchener Minor Baseball Association if they are signed with or currently playing with another team in the Province of Ontario or anywhere outside the Province of Ontario. Procedure: This policy will become effective on October 1, 2009 Any player who has previously signed with an alternative…
Read MoreTransport of players to games.
Policy: The Kitchener Minor Baseball Association mandates that the transport of players to games and tournaments be the sole responsibility of the parents, guardians, and/or caregivers. Procedure: Coaches and/or managers should distribute a schedule at the parent meeting to all showing the dates of practices, games, and tournaments for the whole season. Coaches and managers…
Read MoreTobacco Products, Alcohol and Drugs
Policy: The Kitchener Minor Baseball Association promotes a healthy lifestyle. Therefore, the association will follow the legislation of the Province of Ontario, the bylaws of the City of Kitchener, the Constitution of Baseball Ontario, as well as the health research that has been done with respect to the use of tobacco, alcohol and drugs. Procedure:…
Read MorePolice Checks
Policy: All persons involved with KMBA, both volunteer and paid, in an elected or appointed position, in an administrative position and/or coaching, managing or financial capacity of any team, receive a Police Vulnerable Sector Check. KMBA will reimburse the cost of all police checks for volunteers by setting up an account with the Waterloo Regional…
Read MoreAdministrative Policies
Emergency Information Policy: Each head coach/manager will maintain an emergency contact list for their team and coaching staff. This file of information must be kept in a secure place by the head coach/manager. The file of emergency information must be taken to each and every game or practice. The file is used for emergency purposes…
Read MoreHonorariums
Policy: The Board of Directors will annually review the honorariums given out to volunteer positions within the organization. Procedure: Honorariums will be included in the budget presented to the Board each year
Read MoreCharitable Donations and Tax Receipts
Policy: The Kitchener Minor Baseball Association is a not-for-profit organization. The association is given its mandate to operate from the City of Kitchener Community Services Department. As such KMBA is not able to give a “Charitable Tax Receipt” to donors/sponsors of funds to the association. However donors /sponsors of funds to the association may receive…
Read MorePersonal Expenses and Reimbursement – Coaches
Policy: That all requests for reimbursement of personal expenses on behalf of KMBA be submitted with receipts on the Request for Payment/Reimbursement form following these regulations: Coaches need their team budgets approved prior to incurring expenses Any expense which falls outside of the team budget must be approved by the Executive Procedure: Reimbursement will be made once…
Read MorePersonal Expenses and Reimbursement – Volunteers
Policy: That all requests for reimbursement of personal expenses on behalf of KMBA be submitted with receipts on the Request for Payment/Reimbursement form following these regulations: Volunteers need approval from the Associate Executive Director prior to incurring any personal expense less than $500.00 that requires reimbursement from KMBA that falls outside of an approved budget line Any…
Read MoreKMBA Try Out Policy & Procedure
KMBA Try Out Policy & Procedure Our tryout policy reflects our association goals to: Reduce financial barriers for families wishing to participate in our Rep baseball program by running our tryout process with no registration fees Ensure expertise during player evaluation by utilizing evaluation panels where appropriate Post result notifications in an anonymous manner to…
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