Archive for November 2020

Policy: The Kitchener Minor Baseball Association is a not-for-profit organization. The association is given its mandate to operate from the City of Kitchener Community Services Department. As such KMBA is not able to give a “Charitable Tax Receipt” to donors/sponsors of funds to the association. However donors /sponsors of funds to the association may receive…

Policy: That all requests for reimbursement of personal expenses on behalf of KMBA be submitted with receipts on the Request for Payment/Reimbursement form following these regulations: Coaches need their team budgets approved prior to incurring expenses Any expense which falls outside of the team budget must be approved by the Executive Procedure: Reimbursement will be made once…

Policy: That all requests for reimbursement of personal expenses on behalf of KMBA be submitted with receipts on the Request for Payment/Reimbursement form following these regulations: Volunteers need approval from the Associate Executive Director prior to incurring any personal expense less than $500.00 that requires reimbursement from KMBA that falls outside of an approved budget line Any…

KMBA Try Out Policy & Procedure Our tryout policy reflects our association goals to: Reduce financial barriers for families wishing to participate in our Rep baseball program by running our tryout process with no registration fees Ensure expertise during player evaluation by utilizing evaluation panels where appropriate Post result notifications in an anonymous manner to…

KMBA acknowledges that there are circumstances under which a family may need to withdraw from the KMBA Rep or Elite program and may request a refund as a result. These include, but are not limited to: Health Relocation Compassionate Care (death the in family, terminal illness of family member…) Families looking for a refund, please…

KMBA Dispute Resolution and Discipline Policy (draft) To ensure fair and equitable resolution of all disputes and disciplinary matters KMBA follows a structured approach to receiving and resolving disputes or disciplinary issues. Please see the following resources: Dispute Resolution and Discipline Process KMBA Organizational Structure Key points: All formal complaints must be submitted in writing…

In the event that a KMBA team is planning an event/activity over and above our prescribed program or would like to pursue team sponsorships and fundraising to offset registration fees, teams can: Ask for team sponsors Engage in team fundraising Sponsorships and fundraising dollars can be deposited with KMBA and expenses can be incurred as…