2021 Annual General Meeting

The 2021 Annual General meeting is scheduled for February 8th, 2021.   This meeting will be held via Zoom and all those eligible to attend will receive a Zoom meeting invitation via email.  If you wish to attend, are eligible to do so but have not received the link please reach out to ellen.menage@kitchenerminorbaseball.ca

KMBA Bylaws

Agenda

Approval of Minutes from 2019

Secretary’s Report

President’s Address

Treasurer’s Report

Presentation and vote on constitutional amendments

Amendment 1 – Section 2.2 a) and Section 2.3 a)

Current Wording:

Admission of Participant Members – Any candidate will be admitted as a Participant Member or renewed as a Participant Member if: a)  The individual has paid the prescribed registration fee(s),

Proposed Wording:

Admission of Participant Members – Any candidate will be admitted as a Participant Member or renewed as a Participant Member if: a)  The individual has registered to pay the prescribed registration fee(s),

Rationale: Aligns the wording in the constitution with our new monthly payment schedule

 

Amendment 2 – Section 2.5

Current Wording:

Registration Fees– Membership fees will be determined annually by the Board.

Proposed Wording:

Registration Fees– Membership fees will be determined annually by the Board on or before July 1st.

Rationale: Aligns the wording in the constitution with the beginning of tryouts for the following year to ensure that fees are set ahead of tryouts. Elite tryouts begin in July.


Amendment 2 – Section 4.2

Current Wording:

4.2        Composition of the Board – The Board will consist of the following:

a)  President
b)  Vice President
c)  Treasurer
d)  Secretary
e)  Nine (9) Directors

Proposed Wording:

4.2        Composition of the Board – The Board will consist of the following:

Voting Members:

a)  President
b)  Vice President
c)  Treasurer
d)  Secretary
e)  Nine (9) Directors

Ex-officio (non-voting) Members:

a) Past President
b) Executive Director

Rationale: Adding the non-voting membership to the Board to align with our current operational practices.


Amendment 3 – Section 4.10

Current Wording:

Terms – Officers and Directors will serve terms of two (2) years and will hold office until their successors have been duly elected in accordance with these By-laws, unless they resign, are removed from or vacate their office. The term of President is limited – two (2) full two (2) year terms, not to exceed six (6) years.

Proposed Wording:

Terms – Officers and Directors will serve terms of two (2) years and will hold office until their successors have been duly elected in accordance with these By-laws, unless they resign, are removed from or vacate their office.

Rationale: Removing term limits within the constitution and moving them to the Election of the Executive Board and terms of Office Policy. Limiting terms is one way to hamstring good volunteers from participating.   Controls implemented through the following policy: After two 2 year terms, executive members may put their name forward at the AGM for consideration of a term extension only if f approved by 75% of the governance board ahead of the AGM.

Election and Installation of 2021 Directors

The following positions will be open on our Board of Directors:
  • President (must have served on the Board of Directors for a minimum of one year)
  • Secretary
  • Treasurer (must hold an accounting designation)
  • 3 Director at Large

Nominations can be sent via email to ellen.menage@kitchenerminorbaseball.ca until February 2nd at 5pm, and will also be considered from the floor during the meeting. Non-self nominations must include a carbon copy of the nominee for their confirmation that they agree to have their name forwarded for consideration.

Adjournment