Personal Expenses and Reimbursement – Coaches

Policy: That all requests for reimbursement of personal expenses on behalf of KMBA be submitted with receipts on the Request for Payment/Reimbursement form following these regulations: Coaches need their team budgets approved prior to incurring expenses Any expense which falls outside of the team budget must be approved by the Executive Procedure: Reimbursement will be made once…

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Personal Expenses and Reimbursement – Volunteers

Policy: That all requests for reimbursement of personal expenses on behalf of KMBA be submitted with receipts on the Request for Payment/Reimbursement form following these regulations: Volunteers need approval from the Associate Executive Director prior to incurring any personal expense less than $500.00 that requires reimbursement from KMBA that falls outside of an approved budget line Any…

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Uniform Policy

A KMBA uniform consists of the following: A jersey approved by KMBA and provided by the official KMBA uniform supplier A cap approved by KMBA and provided by the official KMBA uniform supplier Grey baseball pants Black socks or Blue socks matching KMBA blue colour.  All team members choosing to expose more than 1 inch…

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KMBA Try Out Policy & Procedure 2021

Our tryout policy reflects our association goals to: Reduce financial barriers for families wishing to participate in our Rep baseball program Ensure expertise during player evaluation by utilizing evaluation panels where appropriate Reflect feedback from 2020 Fees: Players will try out for Panthers Elite, Rep & Select programming for Summer 2021 free of charge Program…

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KMBA Payment Schedule & Refund Policy 2021

This policy demonstrates our commitment to ensuring a barrier free environment for participation in our programs. Payment Schedule Rep/Elite Fee Full payment will be invoiced over 8 equal payments due November 15th, December 15th,  January 15th, February 15th, March 15th, April 15th, May 15th and June 15th Invoiced amounts for April, May and/or June may…

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Program Withdrawal and Refund Procedure

KMBA acknowledges that there are circumstances under which a family may need to withdraw from the KMBA Rep or Elite program and may request a refund as a result. These include, but are not limited to: Health Relocation Compassionate Care (death the in family, terminal illness of family member…) Families looking for a refund, please…

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Dispute Resolution and Discipline Process

KMBA Dispute Resolution and Discipline Policy (draft) To ensure fair and equitable resolution of all disputes and disciplinary matters KMBA follows a structured approach to receiving and resolving disputes or disciplinary issues. Please see the following resources: Dispute Resolution and Discipline Process KMBA Organizational Structure Key points: All formal complaints must be submitted in writing…

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Team Sponsorships and Individual Fundraising

Many of our teams ask community partners to sponsor their team. In addition, teams participate in fundraising drives to help offset costs. Both of these activities will continue, and will be reflected on player invoices in the following way: There will be an April 30th, 2021 deadline for sponsorship asks and fundraising Invoices for May…

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